Sponsor Information
We have many different options and opportunities for your business to sponsor our event. Help make this conference a success by participating in one of these ways...
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VENDOR TABLE
Come share your Catholic or homeschooling related business with our attendees! Vendors will have a 6 - 7ft. table in the main conference space or in one of the lecture rooms. Our vendor area will be open on Friday, April 4 from 6 - 9pm and Saturday, April 5 from 8am - 5pm. A chair will be provided for each table and one ticket for the conference. Tablecloths & skirting are NOT provided. $100 per table for the conference weekend. Limited spots available. With limited vendor space, we will be prioritizing vendors who are both Catholic and homeschooling-specific. Please fill out our vendor application HERE.
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Sponsors
We offer three different levels of sponsorship...
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Bronze Level:
We will distribute conference material about your business to conference participants. For this level of sponsorship, we will include whatever materials you send in our participant goodie bag. $25
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Silver Level:
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For this level of sponsorhip, we will include whatever materials you provide in our participant goodie bag and feature your business in our digital program for participants. $200
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Gold Level:
You can sponsor one of our conference sessions including talks, panels, & networking sessions. For this level of sponsorship, we will include your materials in our goodie bags, feature your business in our digital program, and announce your sponsorship at the beginning and end of a conference session using verbiage you provide. $300 (limited slots available)
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Door Prize Donation
We also plan to offer door prizes to conference participants. We can accept both physical and online items (books, codes for free downloads, local services, etc.). Prizes should be offered at no cost to the conference or the attendee who wins. Please get in touch with us.
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If you're interested in supporting the conference as a sponsor in one of more of the above ways, please click the Sponsor Levels button in left sidebar.
If you are interested in being a vendor, fill out our vendor application HERE.
We'd love to work with you to make our conference a success for you and for our community! Get in touch with us today with any questions you might have.
FAQs can be found below!
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How do I register as a sponsor?Click the "Sponsor Levels" button in the sidebar on the page above. This will take you to our sponsorship checkout. Please contact our planning committee at dfwchec at gmail dot com if you have further questions.
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What about sales tax?Vendors are required to follow all state and federal laws regarding sales tax.
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How will I be identified as a vendor?Name tags are provided and will be distributed at the Registration Table when you arrive. This name tag serves as your conference pass and is required to be worn during the entirety of the conference.
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What is included with a vendor space?Each space includes one 6.5 - 7 ft. table rectangular table and one chair. Tables are slighly curved. Tablecloths and skirting are not provided. Pipe and drape dividers are not available. Electricity access might be limited so please let us know if you will need electricity and plan to bring your own extension cord. One conference ticket is included in the vendor pricing; additional tickets are available for purchase at the regular attendee prices.
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Will vendors have internet access?The University of Dallas provides a free wireless connection for all guests. Vendors may choose to use this or provide their own connection.
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Will vendor spaces be secure overnight from Friday to Saturday?The building is watched by the UDPD however it is open to all and not locked overnight. We recommend that you do not leave valuables on the table overnight. DFW Catholic Home Educators Conference and the University of Dallas are not responsible for losses due to theft or vandalism.
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When will vendors have access?We will be having a small introductory session on Friday night before the main conference on Saturday. Vendors can access their tables and set up between 5 and 9pm on Friday and 7-8am on Saturday.
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Do I have to be homeschooling currently to attend?No! In fact, Friday evening's sessions are specifically designed for those still considering homeschooling or those who are new to homeschooling.
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Can I volunteer at the conference?Yes! Please email us at dfwchec at gmail dot com if you are interested.
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Is there an airport nearby?Yes! There are two! DFW International Airport is approximately 10 miles to the west (by car), and Dallas Love Field is 8 miles to the east.
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Can I bring a stroller to the conference?The indoor facilities have very limited space this year. There is some stroller parking available outside, which is partially shaded. Strollers will not fit inside the speaker room.
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Do I get a ticket before the conference?No. You can pick up your name tag at the Registration Table in the Gorman Foyer. Your name tag will serve as your ticket, so please be sure to wear your name tag the whole time at the conference. You should receive an email with attendee information about a week prior to the conference.
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What about hotels?The nearby hotels, which we recommend for out of town attendees are all located in Las Colinas. There are many options from all of the major brands.
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Where can I attend mass that weekend?We are planning to have mass on Saturday for the conference attendees. Mass is regularly held at the Church of the Incarnation on the University of Dallas campus on Saturday and Sunday. Cistercian Abbey, Holy Family of Nazareth, St. Luke, St. Ann, and Mater Dei (Latin) are all nearby parishes that also offer masses during the weekend. You can find their schedules online at their respective websites.
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Do I have to pay full price if I just want to visit the Curriculum Reference Library?Yes. You must register for the conference in order to visit the Curriculum Reference Library even if you do not attend the rest of the conference. This covers our expenses to use the space.
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Will there be a Used Book Sale this year?Unfortunately, due to space constraints and timing, there will be no Used Book Sale.
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Do I have to be Catholic to attend?No! All are welcome to attend!
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What about parking?There is plenty of available parking on the premises. The parking lots near the Tower or the Church of the Incarnation will be closest to our conference location.
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What about food?We are working with UD and will have add-on options available for lunch on Saturday. Gorman Lecture Center offers two water fountains with refillable bottle capabilities. Coffee and tea will be provided during our morning and afternoon breaks.
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Where is the conference being held?The University of Dallas is located at 1845 E. Northgate Drive in Irving, Texas, 75062. Most of the event will take place in Gorman Lecture Center on campus.
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Will there by curriculum for me to look at?Unfortunately, most Catholic homeschool curriculum providers are not currently attending conferences. Because of our limited vendor space this year, we have decided to prioritize Catholic businesses. But, we hope that our Curriculum Reference Library will allow families to look at samples from a variety of homeschool curriculum shared by fellow homeschoolers. If you are willing to bring your curricula, please complete this form ASAP!
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Can I get a refund for my registration?No. Registration payments are non-refundable and non-transferable this year.
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Can I bring my children to the conference?Nursing babies are always welcome, however most of the venue is not stroller-friendly. Teens may attend if they register as attendees. Please make arrangements for your other children. Regretfully, we are unable to accommodate other children due to space, safety, and liability issues. We realize that this can be challenging, and we sincerely thank you for your understanding and cooperation.